Long Term Memory Settings
The Long Term Memory section allows you to configure context capture settings, manage which applications and websites Pieces can access, and set default models for memory processing. These settings automatically sync to all team members' Pieces Desktop and PiecesOS installations. Long Term Memory is a top-level section in the organization sidebar.
Long Term Memory section showing Memory Formation toggles and Default Models
All Long Term Memory settings configured here automatically sync to team members' Pieces Desktop and PiecesOS installations, ensuring consistent context capture and model configuration across your team.
To enable LTM websites or applications: turn **on** the corresponding toggle in the General tab, then use the *Applications* or *Websites* tab to manage what's blocked. To fully turn off: turn the toggle **off** in the General tab.
How to Get to Long Term Memory
Go to [portal.pieces.app](https://portal.pieces.app) and sign in. Select your organization from the *sidebar* dropdown if needed.
Click `Long Term Memory` in the *sidebar* navigation.
The *General* tab shows Memory Formation toggles and Default Models. Use *Applications* and *Websites* tabs to manage blocked apps and sites after enabling their toggles.
Enabling Memory Formation Toggles
The General tab has three toggles that control how Pieces captures context. Turn them on or off as needed.
In the *General* tab, find *Audio Context Capture* and turn the toggle **on** to let Pieces process audio (meetings, conversations) for memory. Turn **off** to disable.
Turn the *Organization managed application sources* toggle **on** to control which applications Pieces can access. When on, click `Manage applications` or open the *Applications* tab to allow or block apps. Turn **off** to disable organization-managed app control.
Turn the *Organization managed denied websites* toggle **on** to block specific websites from Long Term Memory. When on, click `Manage websites` or open the *Websites* tab to add blocked sites. Turn **off** to disable organization-managed website blocking.
A save reminder appears at the bottom of the page. Click `Save` to apply. Settings sync to all team members.
Configuring Default Models
Default models are used for memory event processing, auto-generated summaries, and audio transcription. Configure them after setting up API keys in Models.
Default Models section on the LTM General tab showing model assignment options
In the *General* tab, find the *Default Models* section and click the `Manage models` button.
For each feature (Memory event processing, Auto-generated summaries, Audio transcription), choose a primary model and optional fallback. Models come from your enabled providers and API keys.
A save reminder appears at the bottom of the page. Click `Save` to apply. Default models sync to all team members.
Managing Application Access
When Organization managed application sources is enabled in the General tab, click the Manage applications button or select the Applications tab to manage which applications Pieces can access for context capture.
Available applications list showing application names, bundle IDs, and toggle switches
Viewing Applications
The Applications tab shows two sections: Blocked Applications (apps blocked from context capture) and Available Applications (apps that can be allowed or blocked). Each application has a toggle to enable or disable it for context capture.
Click the `Applications` tab at the top of the Long Term Memory page.
The *Available Applications* section displays applications Pieces can access. Each application shows:
* Application name
* Global tag (if applicable)
* Related bundle IDs and identifiers
Use the search bar at the top with the placeholder "Search applications by name..." to quickly find specific applications.
Each application has a toggle switch. Turn it **on** to allow context capture from that application, or **off** to block it.
Adding New Applications
Add custom applications to control access for specific tools your team uses.
Click the `+ Add Application` button at the top of the *Applications* tab.
In the *Add New Application* modal, enter the application name in the *Application Name* field (e.g., "Chrome", "Safari", "Firefox").
In the *Bundle IDs* field, enter bundle identifiers to help identify specific applications (e.g., `com.example.app`). Click the `+` icon to add multiple bundle IDs.
Click the `Create` button to add the application to your list. The application will appear in the *Available Applications* section.
Enabling or Disabling Applications
Toggle access on or off for specific applications. Enable an application to allow context capture from it; disable it to block it from Long Term Memory.
Find the application in the *Blocked Applications* or *Available Applications* list.
Use the toggle switch next to the application name. Turn **on** to allow context capture, or **off** to block it.
A save reminder appears at the bottom of the page. Click `Save` to apply. The settings will sync to all team members.
Understanding Global vs Organization Settings
Some applications may have a Global tag, indicating they are system-wide applications. Organization-specific settings allow you to override or supplement global settings for your team.
- Global Applications - System-wide applications that affect all users
- Organization Settings - Your organization's specific access controls that sync to team members
Next Steps
Now that you understand LTM sources settings, explore LTM Websites Settings to configure which websites Pieces is denied from accessing, or check out Features Settings to configure team-wide features.
